The SOP that gets written, approved, and stays true a year later
Sendabrief turns a screen walkthrough, a spoken description, a document, or a meeting recording into a structured SOP, then keeps it accurate with review, roles, and scheduled re-verification.
Every operations lead we've talked to describes the same problem. The real process lives in the head of whoever's been doing it longest, in a Zoom call nobody re-watches, or in a walkthrough someone gave out loud and never wrote down. The knowledge exists. The documentation doesn't, because writing a real SOP is the task that always loses to whatever's actually on fire that day, until someone important leaves, a process breaks and a customer notices, or a funding round starts asking for proof that operations are documented.
Five ways in, one review pipeline
Write manually
Start from a title and open a blank draft in the rich-text editor, with regular steps and decision branches (“if yes, go to step 5”) built in.
Upload a document
Drop in a PDF, Word, or PowerPoint file and Claude extracts a structured SOP from it, headings, tables, and all.
Describe it
Type a prompt, paste rambling notes, or just talk. In-browser voice is transcribed on the spot and structured into a full draft.
Meeting recording
Paste a transcript or upload the recording file. Sendabrief transcribes it and extracts the procedure buried inside the conversation.
Screen recording
The Sendabrief extension turns every click into a numbered, annotated step, no video, with optional voice narration attached automatically.
What we believe
Documentation should match how the work actually happened. Talk, upload, or click through it, and let the tool do the writing. A generated draft isn't a trusted SOP until someone approves it. That's why every method feeds the same review queue, and why an editor can't approve their own submission. Pricing shouldn't punish growth. One flat plan, no per-seat fees, whether the team is 15 people or 80. A library only stays useful if it's kept current. Scheduled review cycles and staleness tracking exist so a SOP doesn't quietly go out of date the moment the process changes.
Who we're for
- Onboarding a hiring wave with nothing written down to hand them
- A key person is leaving and their process hasn't been captured yet
- A process broke and hurt a customer, and leadership wants it written down
- Preparing for a funding round or audit that expects documented operations
- Agencies and consultants producing white-labeled SOPs for clients
Common questions
Will this actually produce something usable?
Every draft, from any of the 5 methods, goes through the same review and approval pipeline before it goes live. Nothing publishes without a human checking it, and conflict detection (Pro) flags duplicate or contradictory SOPs automatically.
We already have a wiki. Why do we need this?
A wiki still requires someone to sit down and write. Sendabrief starts from what already exists, a document, a meeting, a rough voice note, a screen walkthrough, so the SOP gets written even when no one has time to write it.
Is this just another screen-recording tool?
No. Screen recording is one of 5 input methods, not the whole product. Meeting transcripts, documents, and plain descriptions are first-class too, which matters because most process knowledge isn't a clean software walkthrough.